Please note that when applying for or renewing membership you are agreeing to abide by the Club’s Rules and also by the Code of Ethics.  The EASBTC encourages all its members to act responsibly towards the breed and will investigate any instance of members not adhering to the Rules and Regulations or the Code of Ethics.  This may result in withdrawal of membership.

1 CONSTITUTION

1.1 Name

The Club shall be called the East Anglian Staffordshire Bull Terrier Club.

1.2 Objects

The object of the Club shall be to promote the interests of and interest in Staffordshire Bull Terriers in East Anglia and the surrounding areas

1.3 Officers and Organisation

1. a) The Members shall elect a President who shall preside for a period of 3 years and may attend committee meetings by right of office

2. b) Members may offer to those persons who have given outstanding service to the Club the position of Honorary Life Vice-President

3. c) The Officers of the Club shall be the Chairman, Vice-Chairman, Secretary and Treasurer who shall be elected annually at the Annual General Meeting.

The Committee shall be composed of 10 Members elected at the Annual General Meeting in the following way:

Those members having served their three year term shall offer themselves for re-election

The Committee shall have the power to co-opt any Member to fill a vacancy or to fulfill any special needs.  Such co-opted Members shall serve until the next Annual General Meeting only.

A Member co-opted to the Committee shall have full voting rights.

1. d) A nominee must have been a fully paid-up Member of the Club for at least one year in order to be elected to the Committee.

A nominee must have been a Committee Member for not less than two years in order to be elected an Officer of the Club.

The Committee may waive these time limits where it co-opts a person to fulfill a special need.

1. e) The Nominees, proposers and seconders should normally be present at the Annual General Meeting. The names of the Officers and Committee Members seeking re-election must be submitted to the membership in writing, together with an indication of their willingness to stand for re-election.

Where a serving Officer or Committee Member is prevented from attending the Annual General Meeting for reasons which are acceptable to the Annual General Meeting s/he may be re-elected in his/her absence.

No person whilst an undischarged bankrupt may serve on the committee of or hold any other office or appointment within a Kennel Club registered society

• Registration with the Kennel Club

The Club shall register with the Kennel Club as a Breed Society and shall not join any federation of societies or clubs.

The officers acknowledge that during the month of January each year the maintenance of title fee will be forwarded to the Kennel Club by the secretary for continuance of registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the registration and maintenance of title of societies/breed councils and the affiliation of agricultural societies and municipal authorities, shall be forwarded to the Kennel Club.

The officers also acknowledge their duty to inform the Kennel Club of any change of secretary of the society which may occur during the course of the year

2 MEMBERSHIP

2.1 Election of Members

The first Members of the Club shall be the Founder Members (as defined in the Kennel Club document H paragraph 1 (b)) and proposed for membership by one Member and seconded by another provided that there is a two thirds majority in favour.  Each Member shall be entitled to one vote upon acceptance of his/her application by the Committee.

‘Junior Membership’ shall be open to all between the ages of ten and sixteen providing the young person is nominated by a parent or guardian.  There shall be no fee.  Where parents or guardians are not Members of the Club, individual membership of each child shall be at the discretion of the Committee.

A Junior Member may become a full Member on reaching the age of 16.  However, to enjoy voting rights as a full Member, Junior Members must submit a completed application form accompanied by the current full membership fee.

• Subscription

The annual subscription shall be fixed by the Committee and shall be payable to the Honorary Treasurer by 1 January each year.  No Member whose subscription is unpaid shall be entitled to any of the privileges of membership and if any Member shall fail to pay the annual subscription by 1 March the Committee shall have the power to erase his/her name from the List of Members.

Members List

An up to date list of members and their addresses, and those of branch members where appropriate, must be maintained and, if so requested, the list of names made available for inspection by the Kennel Club and members of the society. A declaration of the number of members of the society must be made with annual returns.

Notice of the Special General Meeting shall be sent by recorded delivery to the accused Member giving particulars of the complaint and advising the place, date and hour of the Meeting that s/he may attend and offer an explanation.  If at that Meeting a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the List of Members and s/he shall thereupon cease for all purposes to be a Member of the Club except that s/he may, within two calendar months from the date of the Meeting, appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.

2.3 Expulsion of Members

Any Member who shall be disqualified under Kennel Club Rule A11.j.(5) and/or Kennel Club Rule A11.j.(9) shall ipso facto cease to be a member of the society.

If the conduct of any Member shall, in the opinion of the committee of the society, be injurious or likely to be injurious to the character or interests of the society, the committee of the society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the society shall be called for the purpose of passing a resolution to expel him/her.

Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at that meeting a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members and he/she shall thereupon cease for all purposes to be a member of the society except that he/she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.

If the society expels any member for discreditable conduct in connection with dogs, dog shows, trials or competitions, the society must report the matter in writing to the Kennel Club within seven days and supply any particulars required.

3 MANAGEMENT

• Meetings

The affairs of the Club shall be managed by the Officers and the Committee which shall meet as often as they shall deem necessary, in person or via an online platform, provided that this is not less than twice in each year.  A quorum shall consist of seven Members including one Officer.  The Chairman shall have the casting vote.

• Annual General Meeting

The financial year of the Club shall end on 31 December and within three months thereafter the Honorary Secretary shall convene the Annual General Meeting of which notice shall be sent to Members twenty-eight days prior to the meeting and the Agenda shall be:

1. a) to receive the Secretary’s report;

2. b) to receive the Treasurer’s report and approve the accounts;

3. c) to elect Officers, Committee Members and Auditors;

4. d) to consider any proposal or resolution which the Honorary Secretary has been given for inclusion on the agenda by 24 January in writing;

5. e) to consider any emergency resolution accepted at the discretion of the Chairman.

A quorum shall consist of ten Members including one Officer.  The Chairman shall have the casting vote.

3.3 Special General Meeting

A Special General Meeting shall be convened by the Honorary Secretary within thirty days of the receipt of a written application which has been signed by not less that twelve Members and which sets out in full the resolution to be considered by the meeting. 

Members shall be given fourteen days notice for a Special General Meeting.  A minimum of 12 of the signatories shall be in attendance at the meeting.

• Rules

The rules of the Club shall not be altered except by a resolution which shall have been approved at the Annual General Meeting by not less that two-thirds of the Members present and voting and by the Kennel Club.

• Disputes

The Kennel Club shall arbitrate in the event of any dispute referred to it by the Committee.

• Accounts

The Honorary Treasurer with the approval of the Committee shall make appropriate arrangements for banking and for the maintenance of books and accounts.  A Bank Account shall be opened in the name of the Club into which the revenue of the Club shall be paid.  Any withdrawals from the Club’s account by cheque shall be signed by the Treasurer and one of three nominated Members of the Committee. Any withdrawals from the Club’s account via online bank transfer shall be set up by the Treasurer and authorized online by one of three nominated members of the Committee. Payments for goods and services from the Club Paypal account can be made by one signatory up to an amount of £50

The audited accounts of the Club shall be submitted to and approved by the Annual General Meeting each year.

At the Annual General Meeting person(s) to audit the Club’s accounts will be selected.   Certification of the accounts must be carried out by one qualified accountant or by two unqualified individuals with accountancy experience

A copy of the annual statement of accounts for the last financial year which must be certified in accordance with the rules of the society will be made available on request to members 14 days prior to the AGM.  Additionally, the annual statement of accounts will be available for inspection by members at the AGM

• Club Property

Club property shall be vested in the Committee.  In the event of the Club being wound up the Committee shall dispose of such property in accordance with a scheme which shall have been approved by a general meeting.  Cups and other donations are accepted on the understanding that they are outright gifts and become the property of the Club.

Only Members of the Club may compete for cups and trophies; where a dog is owned in partnership, all partners must be Members of the Club.

• Judging List

The Club shall produce a List of Judges each year which shall be submitted to the Kennel Club as part of the Club’s Annual Returns.  A person need not be a Member of the Club in order to be included on the List

 

CODE OF ETHICS

 

All members of The East Anglian Staffordshire Bull Terrier Club undertake to abide by its general Code of Ethics.

 

Club members:

 

1) Will properly house, feed, water and exercise all dogs under their care and arrange for appropriate veterinary attention if and when required.

 

2) Will agree without reservation that any veterinary surgeon performing an operation on any of their dogs which alters the natural conformation of the animal, or who carries out a caesarean section on a bitch, may report such operation to the Kennel Club.

 

3) Will agree that no healthy puppy will be culled. Puppies which may not conform to the Breed Standard should be placed in suitable homes.

 

4) Will abide by all aspects of the Animal Welfare Act.

 

5) Will not create demand for, nor supply, puppies that have been docked illegally.

 

6) Will agree not to breed from a dog or bitch which could be in any way harmful to the dog or to the breed.

 

7) Will not allow any of their dogs to roam at large or to cause a nuisance to neighbours or those carrying out official duties.

 

8) Will ensure that their dogs wear properly tagged collars and will be kept leashed or under effective control when away from home.

 

9) Will clean up after their dogs in public places or anywhere their dogs are being exhibited.

 

10) Will only sell dogs where there is a reasonable expectation of a happy and healthy life and will help with the re-homing of a dog if the initial circumstances change.

 

11) Will supply written details of all dietary requirements and give guidance concerning responsible ownership when placing dogs in a new home.

 

12) Will ensure that all relevant Kennel Club documents are provided to the new owner when selling or transferring a dog, and will agree, in writing, to forward any relevant documents at the earliest opportunity, if not immediately available.

 

13) Will not sell any dog to commercial dog wholesalers, retail pet dealers or directly or indirectly allow dogs to be given as a prize or donation in a competition of any kind. Will not sell by sale or auction Kennel Club registration certificates as stand alone items (not accompanying a dog).

 

14) Will not knowingly misrepresent the characteristics of the breed nor falsely advertise dogs nor mislead any person regarding the health or quality of a dog.

 

15) Will test all breeding stock for the available genetic DNA tests (currently HC and L-2-HGA) and for PHPV/PPSC under a Kennel Club approved eye testing scheme whose results are published. Bitch owners agree to ascertain that the stud dog is registered at the Kennel Club, has been tested for the available genetic DNA tests (currently HC and L-2-HGA) and for PHPV/PPSC under a Kennel Club approved eye testing scheme whose results are published.  Owners agree not to breed from tested affected stock.

 

16) Will also agree not to breed from a bitch before her second season or after her seventh birthday without obtaining veterinary advice; it is recommended that a bitch shall not have more than three litters except in special circumstances and after obtaining veterinary advice.

 

17) Stud dog owners shall satisfy themselves that as far as they can ascertain a bitch is fit to be bred from, registered at the Kennel Club and tested for the available genetic DNA tests (currently HC and L-2-HGA) and for PHPV/PPSC under a Kennel Club approved eye testing scheme whose results are published before allowing their dog to be used at stud.  Owners agree not to breed from tested affected stock.

 

18) Will agree when breeding to strive to produce sound and typical stock of good temperament and conforming to the breed standard.

 

19) Will agree to behave at all times in an appropriate manner in order to ensure that the Staffordshire Bull Terrier breed and the people associated with the breed are shown to be responsible in the eyes of other dog owners and people who do not own dogs. The EASBTC encourages all its members to act responsibly towards the breed

 

20) Will, when attending shows, whether as exhibitors, handlers or spectators show respect and consideration for other exhibitors, for judges and for the general public and shall conduct themselves in the sportsmanlike tradition of the breed.

 

The above Code of Ethics will apply to all dogs under the care of a member of the EASBTC whether they are the owner, keeper or in temporary charge of such dog(s).

 

Breach of these provisions may result in expulsion from club membership, and/or disciplinary action by the Kennel Club and/or reporting to the relevant authorities for legal action, as appropriate.

 

 

Privacy Notice

1. Introduction
1.1. East Anglian Staffordshire Bull Terrier Club is committed to protecting your personal information and respecting your privacy.
1.2. This Privacy Notice sets out the basis on which any personal data that we collect from or about you, or that you provide to us, will be processed by us.
1.3. For the purpose of the General Data Protection Regulation, the data controller is East Anglian Staffordshire Bull Terrier Club.
1.4. We may update this Privacy Notice from time to time. Please check back regularly to see any updates or changes to this Notice. <br>
2. Data Protection Contact
2.1. The contact details for our Secretary for any data protection queries are as follows:
2.1.1. Email: easbtclub@gmail.com
2.1.2. Address: The Dog House, Seadyke Road, Old Leake, Lincs PE22 9HX<br>
3. Data Protection Principles
We will comply with data protection law. This says that the personal information we hold about you must be:
3.1. Used lawfully, fairly and in a transparent way.
3.2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
3.3. Relevant to the purposes we have told you about and limited only to those purposes.
3.4. Accurate and kept up to date.
3.5. Kept only as long as necessary for the purposes we have told you about.
3.6. Kept securely. <br>
4. Particulars of processing
4.1. We process personal data about members, judges, ring stewards and competitors/exhibitors to our events. The categories of person about whom we process personal data are described in more detail in the Annex to this Privacy Notice.<br>
5. Your rights as a data subject
5.1. The General Data Protection Regulation provides the following rights (subject to some exemptions):
5.1.1. The right to request access to the personal data that we hold about you;
5.1.2. The right to request rectification of the personal data that we hold about you;
5.1.3. The right to request erasure of the personal data that we hold about you;
5.1.4. The right to request restriction of processing about you;
5.1.5. The right to object to processing;
5.1.6. The right to data portability.
If you wish to raise a complaint on how we have handled your personal data, you can contact our Secretary at the details above. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO) full contact details for which can be found at https://ico.org.uk/global/contact-us/ <br>
6. How we will use information about you.
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
1. Where we need to perform the contract we have entered into with you.
2. Where we need to comply with a legal obligation.
3. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
We may also use your personal information in the following situations, which are likely to be rare:
1. Where we need to protect your interests (or someone else’s interests).
2. Where it is needed in the public interest [or for official purposes].
6.1 We will generally process your personal data for contractual necessity in providing membership services and events. We may also use personal information for additional relevant and related purposes where you might reasonably expect us to do so, where the benefits of doing so are not outweighed by your own interests or fundamental rights or freedoms. This may include:
6.1.1. To maintain our records and other administrative purposes, including updating your details and preferences:
6.1.2. To assist with queries, complaints and dispute resolution;
6.1.3. For communications related to membership and invitations to participate in canine market research or canine health studies:
6.1.4. To assist with upholding our club constitution and taking action in cases where there may be a breach of the Club Rules or Codes of Ethics.
6.2 We will ask for your direct consent IF we intend to use your personal data for marketing purposes. Where our processing of personal data is based on your having given consent, you have the right as a data subject to withdraw that consent at any time. If you wish to invoke this right, please notify the Secretary using the contact details set out in Section 2 above.
6.3 You have the right to lodge a complaint with a supervisory authority. In the United Kingdom, the supervisory authority is the Office of the Information Commissioner, full contact details for which can be found at https://ico.org.uk/global/contact-us/ <br>
7. Recipients of Data
7.1. We may use service providers to help us provide you with our services. Personal data may be transferred to such service provider, who act for or on our behalf, for further processing in accordance with the purpose(s) for which the data was originally collected or may otherwise be lawfully processed.
7.2. Such third parties have contracted with us as data processors under the requirements in the GDPR. They are contractually bound to only use personal data for the agreed purpose(s). Relevant persons working for these third parties will have access to your personal data under the terms of the data processor contract, but only to the extent necessary to perform their services for us.
7.3. These data processors agree to implement reasonable contractual and technical protections, to keep your data confidential, not sell your personal data to third parties and to not disclose your personal data to third parties except as may be required by law, as permitted by us or as stated in this Privacy Policy.
7.4. In appropriate circumstances we may disclose data to authorised bodies as required by law. <br>
8. Visitors to the East Anglian Staffordshire Bull Terrier Club website. – Cookie Policy
8.1. We do not use cookies.
9. Contact details
9.1. Please contact the Secretary above if you have any questions or concerns about personal data and privacy matters.
ANNEX
This Annex sets out the East Anglian Staffordshire Bull Terrier Club’s processing of personal data relating to members (including committee members), judges and exhibitors/competitors at our events.
MEMBERS
*Name
*Address
*Email address
*Telephone number
We process your personal data for the following purpose:
*Provision of membership services including administrative and transactional communications relating to membership.
Lawful basis: Contractual Necessity
*Upholding the Club Rules and Code of Ethics
Lawful basis: Contractual Necessity
*Compliance with Kennel Club Rules and Regulations.
Lawful basis: Contractual Necessity
*Contacting you regarding newsletters, invitations and information about Club events/meetings
Lawful basis: Legitimate interests
*Publication in the Members handbook/yearbook or on the Club website (for Committee Members).
Consent
*Contacting you by email to provide related information and Information/marketing communications (if any).
Consent
Judges
*Name
*Address
*Email address
*Telephone number
We process your personal data for the following purposes:
*Administration and transactional communications relating to Judging appointments
Lawful basis: Contractual Necessity
*Upholding the Club Rules and Code of Ethics
Lawful basis: Contractual Necessity
*Compliance with Kennel Club Rules and Regulations (including sharing relevant required information).
Lawful basis: Contractual Necessity
*Publication in the Club judges list and for appointments in show/event schedules.
Lawful basis: Legitimate Interests
Exhibitors/Competitors
*Name
*Address
*Email address
*Telephone number
*Dog information
We process your personal data for the following purposes:
*Administration and transactional communications for exhibitors/competitors entering our events.
Lawful basis: Contractual Necessity
*Provision of services relating to our events.
Lawful basis: Contractual Necessity
*Upholding the Club Rules and Code of Ethics.
Lawful basis: Contractual Necessity
*Compliance with Kennel Club Rules and Regulations.
Lawful basis: Contractual Necessity
*Contacting you regarding future events.
Lawful basis: Legitimate Interests
*Publication of your name address and dog information in show/event catalogues (subject to the right to object).
Lawful basis: Legitimate Interests
*Publication of results on our website, dog press and social media (or any other publications).
Lawful basis: Legitimate Interests
We also process personal data for the Club’s legitimate interests as we have outlined in the main Privacy Notice (paragraph 4.1).
Please be assured that we will always take account of your personal data rights in doing so.
Where do we obtain your personal data from?
Most of the above personal data is received direct from you (the data subject). However, information may be received from third parties (e.g. The Kennel Club, Fosse Data Show Printers).
How long do we hold your personal data for?
Personal data will be retained in accordance with statutory requirements, Kennel Club requirements and recommendations and the club’s retention policy which is available on request.
Are you obliged to provide us with your personal data?
You are not obliged to provide the personal data in question. However, if you do not provide the personal data, we will be unable to perform any contract we have with you for the provision of membership services, judging appointments or event services.
Recipients of your personal data
We disclose data to the following outsourced data processors. The Kennel Club and Show Printers in line with section 5 of our main Privacy Policy, for the purposes of Rules and Regulations and Events.
Kennel Club records
The Kennel Club will hold the personal data of officers of the Club as a part of the implementation of Kennel Club Rules and Regulations.
We provide the Kennel Club with details of East Anglian Staffordshire Bull Terrier Club Officers and Challenge Certificate winners at our events in order to meet requirements in the Kennel Club Rules and Regulations.
We provide show entrants’ data to our show printer for inclusion in the show catalogue and to our Show Sponsors.
Do we use your data for any automated decision-making?
No personal data is processed for automated decision-making
Any financial data arising from a transactional process will be held securely by the East Anglian Staffordshire Bull Terrier Club in accordance and compliance with all statutory and HMRC requirements.